At the Institute of Corporate Directors (ICD), we are committed to protecting the privacy and safeguarding the personal, business and financial information of our members. We support a general policy of openness about how we collect, use, disclose and protect the personal information of our members.
PIPEDA is based on the Ten Principles established by the Canadian Standards Association's Model Code for the Protection of Personal Information, which principles were recognized as a Canadian standard in 1996, and address the ways in which organizations should collect, use and disclose personal information.
Definition of Personal Information
"Personal information" means any information about an identifiable individual, other than that individual's name, title, business address or telephone number (often called, "business card" or "phone book" information). Personal information includes age, gender, marital status, health status, financial status, home address, etc. Such information includes information specifically related to you, our member, that we may encounter or that you may provide in the course of providing our membership services to you.
What Personal Information Do We Collect?
The information we collect, which may include personal information, may involve at least some of the following:
How Do We Use Your Personal Information?
Contact information (such as name, nicknames, titles, business names, business addresses, email work addresses, work or cell telephone numbers, home address, home, telephone or fax numbers, credit card numbers and expiration dates)
Work experience information (such as resume information, current company affiliations, and board appointments).
We use your personal information to:
When Do We Disclose Your Personal Information?
Provide you with a timely and beneficial membership service
Administer our membership services
Research, develop, manage, protect and improve our membership services
Develop and maintain our relationship with you and communicate with you
Advise you about new governance products and services that may be of interest to you
Invoice and collect payment for our membership services and products
At ICD, we are accountable for your personal information. We will not sell, license, trade or rent your personal information to, or with, others without your consent.
In terms of our accountability to you:
Your Knowledge and Consent
We are responsible for the protection of the personal information you disclose to ICD
We reserve the right to disclose personal information to a third party if a law, regulation, regulatory body, search warrant, subpoena or court order legally requires or authorizes us to do so
We also reserve the right to disclose and/or transfer personal information to a third party in the event of an actual merger or acquisition of ICD so that you may continue to receive the same membership services and benefits from the new entity or third party. In this unlikely case, the use of your personal information by the new entity would be limited to the purpose(s) for which we originally used the information.
ICD collects personal information about you only when you voluntarily provide it. Typically, we will seek your consent for the use or disclosure of your personal information for specific purposes when we collect it. In certain circumstances, your consent may be sought after the information has been collected but before we use it (for example, when we want to use information for a purpose not previously identified).
The form of consent that we seek, including whether it is express or implied, will largely depend on the sensitivity of the personal information and the reasonable expectations you might have in the circumstances.
You may withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice. Should you wish to do so, please contact our Privacy Officer, in writing, at ICD. We will inform you of the implications of withdrawing your consent. We will not, as a condition of the supply of our membership services or products, require you to consent to the collection, use, disclosure or protection of information beyond that which is required to fulfill the specified and legitimate purposes for which the information is being collected.
Use/Disclosure of Your Personal Information for Marketing Purposes
ICD uses brand guidelines that disallow disclosure of your personal information to a third party marketing firm.
When you visit our ICD website (www.icd.ca
If you are concerned about cookies, most browsers permit individuals to decline cookies. In most cases, a visitor may refuse a cookie and still fully navigate our websites.
In order to properly manage our website, we may log anonymous information on our operational systems, and identify categories of visitors by items such as domains and browser types. These statistics are reported in the aggregate to our webmaster and do not specifically identify a particular user. This is to ensure that our website presents the best web experience for visitors and is an effective information resource.
Links to Third Party Websites
How We Protect Your Personal Information
ICD will take all commercially reasonable steps to ensure that your personal information in our possession, collected from you, is protected against loss and unauthorized access. This protection applies to information stored in both electronic and hard copy form. Access to your personal information will be restricted to selected management of the ICD. In addition, ICD will employ generally accepted information security techniques, such as firewalls, access control procedures and cryptography, to protect personal information against loss and unauthorized access.
Retention of Your Personal Information
ICD will retain your personal information for as long as necessary to fulfill the purpose(s) for which it was collected and to comply with applicable laws and regulations. Your consent to such purposes(s) will remain valid after termination of our relationship with you.
Correcting or Updating Your Information
You can help us maintain the accuracy of your personal information by logging into the member section of our website and updating your profile. If you have any questions or need assistance in updating your personal profile, you may contact Jane Grant at firstname.lastname@example.org
or by phone at (416) 593-7741 ext. 221.
or (416) 593-7741 (toll free: 1-877-593-7741) ext. 411.