Education Policies

ICD-Rotman Directors Education Program (DEP) Policies

Cancellation: Refunds will be given for cancellations received in writing to one of the ICD’s Program Officers no later than 28 days before the start date of Module I subject to an administration fee of $500 (plus applicable taxes) and forfeiture of the application fee (plus applicable taxes). Cancellations received in writing less than 28 days and no less than 14 days before the start date of Module I will be issued a full credit on account to be applied to another offering within one academic year, subject to an administrative fee of $500 (plus applicable taxes). No refunds will be provided for cancellations received less than 14 days before the start date of Module I. Non-attendance will incur the full course fee. Should the ICD need to cancel or postpone a course offering, applicants will be issued a full refund and be provided with a credit on their account equal to the application fee to be applied to another offering within one academic year. Should there be any difference in program pricing, the pricing of the new program being entered into will apply.

Deferment: Under exceptional circumstances only, under 14 days out from the start date of Module I of the original course into which the applicant was admitted, applicants may request a one-time deferment into a future DEP offering, to be applied to another offering within one academic year. A request for deferment will be considered only if the applicant has paid all outstanding fees. The request must be made in writing to one of the ICD’s Program Officers. A deferment is possible only if space is available and is at the discretion of the ICD. A $500 administration fee (plus applicable taxes) will be charged for deferment. Should there be any difference in program pricing, the pricing of the new program being entered into will apply.

DEP Module Location Transfer : Participants may request a transfer to participate in a module taking place in another city or on another date in their original city, subject to the DEP Module Order Policy. Module transfers will be charged a $250 administration fee (plus applicable taxes). A request for transfer must be made in writing to ICD’s Program Officer no later than 15 days before the start of the original module the applicant was admitted. A module transfer is possible only if space is available and is at the discretion of the ICD.

DEP Module Order : Participants must complete Module I as the first module in the sequence and Module IV as the last module in the sequence. The ICD may allow participants to complete Modules out of order in special circumstances.

ICD-Rotman Governance Essentials Program Policies

Cancellation: Refunds will be given for cancellations received in writing no later than 28 days before the start date of the course subject to an administration fee of $250 (plus applicable taxes). Cancellation requests should be sent to education@icd.ca. ICD membership will be annulled during the refund process for a non-member who received the one-year complimentary membership through program registration. Cancellations received in writing less than 28 days and no less than 14 days before the start date of the course will be issued a full credit on account to be applied to another offering within one academic year. No refunds will be provided for cancellations received less than 14 days before the start date of the course. Non-attendance will incur the full course fee. Should the ICD need to cancel or postpone a course offering, applicants will be issued a full refund.

Deferment: Under exceptional circumstances only, applicants may request a one-time deferment less than 14 days out from the start date of the course into which they were admitted. The deferment will be applied to a future course offering and must be used within one academic year. A request for deferment will be considered only if the applicant has paid all outstanding fees. The request must be made in writing to education@icd.ca. A deferment is possible only if space is available and is at the discretion of the ICD. A $250 administration fee (plus applicable taxes) will be charged for deferment. Scholarships may not be deferred.

Substitution: Applicants are admitted into the program on an individual basis based on the specific qualifications and experience of the candidate. Participant substitutions are not permitted after the course has begun. Where an organization is paying the course fees for an employee admitted into the course a substitution is possible. However, the substitute participant must meet the same criteria for admissions. A request for substitution must be made in writing to education@icd.ca no less than 14 days before the start date of the course. Substitutions are at the discretion of the ICD. A $250 administration fee (plus applicable taxes) must accompany the written request. Scholarships may not be substituted.

ICD-Rotman Working Effectively with Your Board: A Program for Senior Executives (BDP)

Cancellation: The ICD will provide a refund for the course, if notification is received in writing, no later than 14 days prior to the start date for the program and will be subject to an administrative fee of $250 (plus applicable taxes). Notifications should be addressed to education@icd.ca. ICD membership will be annulled during the refund process for a non-member who received the one-year complimentary membership through course registration. No refunds or credits will be provided for cancellations received less than 14 days before the start date of the course. Non-attendance will incur the full course fee. Should the ICD need to cancel or postpone a course offering, applicants will be issued a full refund.

Deferment: Under exceptional circumstances only, applicants may request a one-time deferment less than 14 days out from the start date of the course into which they were admitted. The deferment will be applied to a future course offering and must be used within one academic year. A request for deferment will be considered only if the applicant has paid all outstanding fees. The request must be made in writing to education@icd.ca. A deferment is possible only if space is available and is at the discretion of the ICD. A $250 administrative fee (plus applicable taxes) will be charged for deferment.

Substitution: Where an organization is paying the course fees for an employee admitted into the course a substitution is possible. However, the substitute participant must meet the same criteria for admissions. A request for substitution must be made in writing to education@icd.ca more than 7 days before the start date of the course. Substitutions are at the discretion of the ICD. A $250 administrative fee (plus applicable taxes) will be charged for the substitution, and must be paid in full before the start of the course. Should the substitute applicant be declined admission, the full course fees are still payable for the original participant whether they participate in the course or not.

All other ICD Program Policies

For all programs, the course begins 14 days before the live session when participants receive access to the ICD’s Learning Management System. Please check the live session date to ensure that you are available to attend. All participants are required to attend the live, instructor-led session to receive their certificate of completion. Payment must be made two weeks prior to the live session.

Cancellation: ICD membership will be annulled during the refund process for a non-member who received a one-year membership through course registration. Requests for refunds must be received in writing to education@icd.ca in the timeframes below:

30+ calendar days before the live session of a course offering: Full refunds will be provided.
15 – 30 calendar days before the live session of a course offering: 50% of the course price will be provided.
Less than 15 calendar days before the live session of a course offering: No refunds will be provided.

Deferment: All deferral requests are subject to an administrative fee of $250 (plus applicable taxes). Requests for deferrals must be received in writing to education@icd.ca. Please review below for all considerations:

All requests must be made 15 calendar days before the live session of a course offering. All requests received less than 15 days are at the discretion of the ICD.
Participants can defer only once into another available date of the same course within the same academic year (September – June).
If a participant is unable to make other dates in the same academic year (September – June), they are beholden to the refund Procedure as described underneath “Cancellation”.

Substitution: If an organization is paying the registration fees for an employee enrolled into a course, a substitution is possible. All substitution requests are subject to an administrative fee of $250 (plus applicable taxes) regardless of when the participant makes the request. ICD membership will be annulled during the refund process for a non-member who received a one-year membership through course registration. Requests for substitutions must be received in writing to education@icd.ca. Please review below for all considerations:

All requests must be made 15 calendar days before the live session of a course offering. All requests received less than 15 days are at the discretion of the ICD.
The substitute participant must have a completed application form and the same membership type or a price difference may be charged.
Should the substitute applicant be declined admission, the cancellation Procedure would apply.
Substitutions are a one-time exception.

Non-Attendance: Non-attendance to any course offering incurs the full course fee. Deferrals after the program has been completed will not be provided. Applicants must reapply and pay for the program if they still wish to attend.

ICD Cancellation: Should the ICD need to cancel or postpone a course offering (ICD Board Fundamentals, Issues Oversight and Director Effectiveness programs), applicants will be contacted and a full refund will be issued.

Payments & Refunds: Payment is conducted via credit card (Visa or Mastercard) only. Invoice requests will only be provided by specific request to education@icd.ca. Refunds will be made to the original payee using the original payment method. If participants wish to receive a tax receipt for their course, please ensure to enter in the SIN number at the time of application. The ICD is not responsible for participants who do not enter in this information.

Multi-Module Program Procedure

(includes Chairing Boards and Board Oversight of Climate Change)

Certificates of Completion: To receive a certificate of completion for Chairing Boards, participants must attend 3 live session modules. To receive a certificate of completion for Board Oversight of Climate Change, participants must attend 2 live sessions.

Cancellation Procedure: All cancellation, deferral and substitution policies are subject to the “All other ICD Program Policies” for multi-module courses. Once participants receive access to the ICD’s Learning Management System 14 days prior to the first live session of both courses, no deferments to subsequent cohorts will be provided. Payment must be made two weeks prior to the live session.

Module Movements: Module movements are not available for Chairing Boards and Board Oversight of Climate Change.